Constitution

 

Name of the Organisation

The organisation will be called Lincolnshire Sports Forum (Hereinafter will be referred to as The Forum) and may also be known as LSF. 

Aims and Objectives

  • To promote and celebrate grassroots sport across Lincolnshire,
  • To act as a lobbying group on behalf of sport in the county,
  • To champion sport for all, opportunities for all and facilities for all.
  • To promote diversity in sport.
  • To bring together all types of sports clubs/groups and organisations in the county, to support each other and share good practice.
  • Identify and support the network to find/attract additional funding into the county.

Working Principles

The LSF will act as a consultative body for the County and District Councils if asked. The LSF will be an independent body and will aim to praise, comment, influence and encourage sports providers and facilities in the interests of both competitive sport and active participation.

The LSF will advise and assist clubs in developing and improving their operations (if required) and sharing models of best practice and resources where applicable.

Membership

The LSF will be open to all sports organisations within Lincolnshire. However, only one person from each organisation will be allowed to vote.

Sport Equity

The Forum is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity:

Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.

The Forum respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.

The Forum is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.

All Forum members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.

The Forum will deal with any incidence of discriminatory behaviour seriously.

Structure

The Forum will elect at the AGM a chair and vice-chair, a treasurer (who is responsible for leading financial management of the group) and a secretary, there can also be up to 2 other committee members nominated from the membership, this group will form the Executive Committee. Should any of these roles fall vacant after such an election, the Executive Committee shall have the power to fill the vacancy until the succeeding Annual General Meeting.

These and other members elected or co-opted from time to time will make up a committee who may deal with any urgent business between full meetings. The meeting may delegate members to deal with specific items.
In addition to presiding at meetings, the chair (or in absentia the vice-chair) shall be spokesperson for the group.  Officers will be elected at the annual general meeting. All officers will retire every 2 years at the AGM but be eligible for re-appointment, officers may only serve for a maximum of 8 years.

(a) If the post of any officer or ordinary committee member should fall vacant after such an election, the Executive Committee shall have the power to fill the vacancy until the succeeding Annual General Meeting.

(b) The Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the Forum.

(c) The Committee will have powers to appoint an advisers to the Committee as necessary to fulfil its business.

(d) The committee meetings will be convened by the Secretary of the Forum and be held no less than 4 times per year.

(e) Only the posts listed above will have the right to vote at committee meetings.

(f) The quorum required for business to be agreed at Management Committee meetings will be 3.

Frequency

There shall be a minimum of four members meetings a year, one of which will also be an annual general meeting for the election of officers. Agenda business will be decided in conjunction with the chair (or in absentia the vice-chair).   Each meeting will include updates from partner organisations / Sports. It will also include the opportunity for each member to update the forum on news and activities.

Annual General Meeting

The annual general meeting of LSF shall be held in July of each year, or as near to that date as practically possible.

At least twenty-one days’ notice shall be given, specifying the date, time and venue of the meeting.

The business of the AGM shall include:

  • Chairpersons Report
  • Finance Report
  • Election of Committee
  • Update report from each of the sports represented
  • Any other business

The quorum at meetings of the Lincolnshire Sport Forum shall be eight members.

Membership

Each club registered with the LSF can nominate an individual who shall be eligible to take part in the business of the Forum and vote at general meetings. There will only be one vote per club.

Finance

Lincolnshire Sports Forum is constituted and in line with this will appoint a treasurer to manage, report on our financial operations. The treasurer will be authorised to deal directly with the bank account and will be a signatory on the account along with the elected Chair and Vice-Chair of the committee.
Any two of the three signatories can sign a cheque on behalf of the Forum

Dissolution

A resolution to dissolve the forum can be passed only at an annual general meeting or extraordinary general meeting through a majority vote.
In the event of a dissolution, any assets of the forum will be allocated to suitable organisation or cause as decided at the final annual or extraordinary general meeting.

Amendments to the Constitution:

The constitution will be changed only through agreement by majority vote at an annual or extraordinary general meeting.

Lincolnshire Sports Forum hereby adopts and accepts this constitution as a current operating guide regulating the actions of forum.

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